Chair Meetings | Village Hall 123 Madison Street, Oak Park IL 60302 | Room 101The Village President and/or Village Clerk host periodic chair meetings. The purpose of a chair meeting is to educate chairs on procedural matters, ensure the smooth operation of commissions and to facilitate cooperation among commissions. All chairs of Village commissions should attend the chair meetings. Chairs that are unable to attend a chair meeting should send another member of the commission to attend. The goal of the chair meetings is to discuss procedural issues which arise during meetings, and to share information on commission activities. Chair meetings are not usually attended by a majority of a quorum of any board or commission. Because of this, they are not governed by the Open Meetings Act.